Accounts Payable Specialist

Exciting company that works within the skincare and cosmetic industry is seeking an Accounts Payable Specialist to join their growing team! You will work in a team environment processing high volume AP, matching POs, and provide excellent customer service working with vendors and internal staff.

The Accounts Payable Specialist position is responsible for processing trade payables, overhead invoices, expense reports, and credit card statements for the entire company. The Accounts Payable Specialist works with all internal departments and trade partners to ensure appropriate payments are made and responds to internal and external accounts payable inquiries.

Job Profile: Accounts Payable Specialist

Vacancy: 1

Experience: 2-4 years of Accounts Payable experience

Location: Anaheim, CA

Salary: $28.00-$30.00/per hour

Responsibilities

• Manage trade and related payables, with a strong focus on scheduling and processing invoices.
• Process incoming invoices (if needed, re-route to the appropriate department for purchase order matching).
• Review, audit, and process employee expense reports, employee travel reports, and reimbursements for accuracy, documentation, proper authorization, and compliance with policies.
• Audit a variety of documents for mathematical accuracy, proper coding and authorization, documentation, completeness, timeliness, and compliance with regulations, policies, and guidelines.
• Code and voucher invoices once proper backup and approvals are obtained.
• Work directly with purchasing, accounting, and management teams to obtain necessary approvals and resolve variances in payable documentation.
• Maintains a variety of accounting/financial records and documents within the accounts payable section; reconciles information and creates adjusting payable entries for posting to the financial system.
• Interact with vendors regarding past due invoices, credit claims, incorrect invoices, or other payable issues.
• Maintain vendor/supplier files by performing regular audits to ensure accuracy.
• Maintain accounts payable files, including the weekly filing of paid invoices.
• Ability to communicate with vendors, and alleviate escalated issues, challenges, or concerns.
• Perform accurately within deadlines under limited supervision.
• Prioritize and handle multiple projects at once, particularly during month and year-end.
• Identify opportunities for process improvement.
• General clerical duties related to job responsibilities (data entry, collating, photocopying, filing, etc.).
• Other duties and special projects as assigned.

Requirements

• Bachelor of Arts or Science with a major in Finance or Accounting preferred.
• Minimum of 2 – 4 years of accounts payable experience.
• General accounting practices, procedures, and principles.
• Heavy data entry skills and experience.
• Knowledge of Chempax software by Datacor is a plus but not required.
• Must be organized with an ability to multi-task and prioritize jobs.
• Ability to work in an energetic, deadline-oriented environment.
• Proficient Microsoft Office skills (i.e. Excel, Word, etc.) as well as the ability to learn new software programs.
• High degree of attention to detail and accuracy.
• Must maintain professional vendor communication and teamwork skills.
• Ability to maintain a high level of confidentiality.
• Excellent verbal and written communication skills.